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Compounders on Capitol Hill 2014 Exhibitor Kit
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Exhibitor Kit


What You Need to Know to Prepare for Compounders on Capitol Hill

The 20th Annual Compounders on Capitol Hill (CCH) will be held May 17-20, 2014, at the Crystal Gateway Marriott in Arlington, Virginia. With an expected 400 total attendees in 2014, Compounders on Capitol Hill brings together the top-level compounding pharmacists and technicians from across the country with the same goal – to protect, promote and advance pharmacy compounding.

Don't miss the only pharmacy compounding event that takes our issues directly to Washington, D.C.'s doorstep.


Exhibitors and sponsors can take advantage of face-to-face networking with pharmacists, technicians, and marketing reps in the compounding profession. These leading professionals are dedicated to participating in Continuing Education that will provide the latest tools and techniques to expand their business.

Click here
for a list of 2013's exhibitors and sponsors. Click here for a list of the 2014 exhibitors and sponsors.

The Exhibitor Prospectus is available for download here.

Please click here to view the Compounders on Capitol Hill Exhibitor Checklist.

Exhibit and Sponsor Information
International Academy of Compounding Pharmacists 2014
Compounders on Capitol Hill

Exhibitor Contact: Ashlyn Grant, IACP Events and Education Assistant
Phone: 281.933.8400  FAX: 281.495.0602  Email: Ashlyn@iacprx.org

We are very pleased that you will be exhibiting at the 20th Annual Compounders on Capitol Hill (CCH) May 17-20, 2014, at the Crystal Gateway Marriott in Arlington, Virginia. More than 400 meeting registrants are expected to be in attendance. As a reminder, this meeting will be held at the Crystal Gateway Marriott (1700 Jefferson Davis Highway, Arlington, VA 22202).

Below, you will find pertinent meeting information that requires action on your part. If you have any questions, please contact Ashlyn Grant, Events and Education Assistant, at Ashlyn@iacprx.org or by phone at 281.933.8400.

Logos Needed – December 31, 2013
Please submit a high resolution logo in an eps and jpg format for your company via email to us at Ashlyn@iacprx.org. This logo will be used on the meeting web page, advance electronic e-promotions, on-site signage, conference materials and a PowerPoint presentation shown during breaks.

This logo must be received by December 31, 2013.


If you plan to use a logo that is already on file with IACP, please email
Ashlyn@iacprx.org.

Promotional Video Needed
To better acquaint the attendees with your products and services before the meeting, IACP would like to provide each exhibitor the opportunity to submit a promotional video on the IACP YouTube page. IACP will promote the YouTube page on the meeting web page, in the meeting e-newsletter, and on social media pages.

If you'd like to take part in this additional promotional activity, the file is needed by Tuesday, December 31st.

Here is a list of some well-known formats that YouTube supports:

  • WebM files - Vp8 video codec and Vorbis Audio codecs
  • .MPEG4, 3GPP and MOV files - Typically supporting h264, mpeg4 video codecs, and AAC audio codec
  • .AVI - Many cameras output this format - typically the video codec is MJPEG and audio is PCM
  • .MPEGPS - Typically supporting MPEG2 video codec and MP2 audio
  • .WMV
  • .FLV - Adobe-FLV1 video codec, MP3 audio
Booth Space Assignments

Booth location will be assigned based on the number of booths purchased and the order in which your exhibit registration form and payment was received. You will be notified to make your booth preference selections by March 3, 2014.

The booth space this year is 10' x 10'. Each booth space includes a 6 ft. table which measures 6 ft x 2.5 ft. All lighting, signage, electronic equipment, etc. must be contained within your booth space. If additional space is needed, another booth fee will be charged. Pipe and drape is provided by IACP. Please note that you must contact IACP in advance if you plan to use pop up signage as a part of your exhibit booth so that we may assign you a booth space that will not block other exhibitors from view.

If any part of your display blocks other exhibitors from view or encroaches upon their booth space, you will be asked to remove the obstruction on-site. It is essential that you make prior arrangements for appropriate booth placement so that we can ensure your happiness on-site.

Exhibit Space Includes
Pipe and Draped 10' x 10' space
One 6' x2 ½' draped table-top with two chairs and wastebasket
Exhibit Hall cleaning
Two exhibitor badges for the conference (that include Continuing Education credit)
Refreshments served during the Exhibit Hall hours
Recognition in all conference materials

Please note that sponsors and exhibitors will not be allowed to hang any banners or signage on hotel walls or pillars.

Educational Session Sponsorship
If you have chosen to sponsor an educational session, you will be contacted by March 3rd to make your session selection.

Hotel Accommodations
Please note that the Crystal Gateway Marriott is where the meeting will take place. The Crystal Gateway Marriott is sold out. We have located a few nearby hotels CCH attendees may contact directly and check on availability.

Click here
for hotel listing.

Exhibitor/Sponsor Registration Closes April 17, 2014 – If your reps are registering on their own, please share this entire paragraph below with them.
Added benefit for Exhibitors/Sponsors! Each exhibitor/sponsor company receives complimentary registrations based on their level of support.

If you are a Pharmacist or Technician, all exhibitor/sponsor badges include Continuing Education credit.

If you would like to purchase additional Exhibitor badges, you may do so at $425, which also includes Continuing Education credits.

To register your exhibitor/sponsor representatives, click here.

General Exhibit Information

Suggested Attire
Business Casual

Final Exhibit Schedule

Exhibit Schedule
Exhibit Set-up:  
Saturday, May 17 12:00-4:00 p.m.
Exhibit Hours:  
Sunday, May 18

 7:00 - 8:00 a.m.

10:00 - 10:30 a.m.
12 noon - 2:00 p.m.

Monday, May 19

 8:30 - 9:30 a.m.

12 noon - 2:00 p.m.

Exhibit Breakdown:  
Monday, May 19  2:00 p.m.


Electrical and Internet Needs

If you have electrical, audio visual, internet or phone needs at your exhibit booth, you must make your own arrangements with the hotel. These arrangements will be at your own expense. For your convenience, the appropriate form is attached (page 70).

This form must be completed and faxed to the hotel no later than 2 weeks prior to the set-up date, May 2nd. (Deadline: May 2, 2014)


Shipping Information

Warehouse Shipping Address:
Exhibiting Company Name / Booth # ________
IACP 20TH ANNUAL COMPOUNDERS ON CAPITOL HILL
C/O Freeman
9900 Business Parkway
Lanham, MD 20706

Freeman will accept crated, boxed or skidded materials beginning Thursday, April 17, 2014, at the above address. Material arriving after May 09, 2014 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 a.m. - 3:30 p.m.

*ALL materials must be shipped to the above Warehouse Shipping Address. Please do NOT send any materials to show site.*

*If your company plans to use a firm who is not the official service contractor as designated by Show Management, please click here to complete this form and mail to the address listed on the form.

Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.


Click here
for shipping guidelines and additional shipping information.


Preliminary Attendee List

To assist you in your preparation for the meeting, IACP will supply you with a preliminary attendee list including names and company names on Wednesday, March 26, 2014.


Rx Mixer

IACP Foundation's Rx Mixer Celebrating The Roaring Twenties: The Compounding Age
Benefiting the IACP Foundation
Sunday, May 18, 2014
6:30-Midnight
Grand Ballroom
Cost: $150 per person (one event ticket and two drink tickets)
(Separate Ticketed Event)

Flapper dresses, cloche hats and oxford shoes are in vogue for The Roaring Twenties: The Compounding Age — the theme for IACP Foundation's 10th Annual Rx Mixer, a fundraising event to be held in conjunction with IACP's 20th Annual Compounders on Capitol Hill (CCH).

Travel back to a time of speakeasies, glitz and the joie de vivre of the Jazz Age glamorized by F. Scott and Zelda Fitzgerald in the Great American Novel, The Great Gatsby. Guests will be treated to an evening of delicious food and festive cocktails, fellowship, music, dancing, Live Auction, Treasure Boxes and Big Board.

Transcend time in a themed photo booth or try your luck at the blackjack and craps tables. Your support of the Rx Mixer will help fund the IACP Foundation's research and education initiatives! Enjoy fellowship with pharmacists from around the country while benefiting the IACP Foundation.

If you are interested in sponsoring a table or donating an item or services to the auction, please contact Meridyth Moore at IACP (281-933-8400).

Tickets are $150 and checks must be made payable to IACP Foundation.

You may purchase a ticket to attend the Rx Mixer when completing your registration form, click here. 


Compounders on Capitol Hill
Graphic Toolkit
Here's an opportunity to let your clients and prospects know that you will be attending Compounders on Capitol Hill this year! Promote the conference on your company website, Facebook page and even in print!

The Compounders on Capitol Hill Graphic Toolkit includes a logo/web banner, e-mail signature and ¼-page print ad. To download the Graphic Toolkit, click here.


Payment

Full payment is due by April 1st. IACP accepts payment in the form of check or credit card. If you have any questions regarding payment, please contact Meridyth Moore at the IACP office directly at 281.933.8400.

If you need any additional information, please let us know.

Thank you again for your support. We look forward to seeing you on-site in Washington, D.C.

 

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