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Compounders on Capitol Hill_2013 Exhibitor Kit
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Compounders on Capitol Hill Exhibitor Kit

 

What You Need to Know to Prepare for Compounders on Capitol Hill

The 19th Annual Compounders on Capitol Hill (CCH) will be held June 1-4, 2013, at the Crystal Gateway Marriott in Arlington, Va. With an expected 300 total attendees in 2013, Compounders on Capitol Hill brings together the top-level compounding pharmacists and technicians from across the country with the same goal – to protect, promote and advance pharmacy compounding.  Don’t miss the only pharmacy compounding event that takes our issues directly to Washington, D.C.’s doorstep.  Exhibitors and sponsors can take advantage of face-to-face networking with pharmacists, technicians, and marketing reps in the compounding profession. These leading professionals are dedicated to participating in Continuing Education that will provide the latest tools and techniques to expand their business. Click here for a list of 2012’s exhibitors and sponsors.  Click here for a list of this year’s exhibitors and sponsors.

The Exhibitor Prospectus is available for download.

Please click here to view the Compounders on Capitol Hill Exhibitors Checklist.

Exhibit and Sponsor Information

Compounders on Capitol Hill 2013 Exhibitors and Sponsors:

We are very pleased that you will be exhibiting at the 19th Annual Compounders on Capitol Hill (CCH) June 1-4, 2013, at the Crystal Gateway Marriott in Arlington, Va.  More than 300 meeting registrants are expected to be in attendance. As a reminder, this meeting will be held at the Crystal Gateway Marriott (1700 Jefferson Davis Highway, Arlington, VA 22202).  Below, you will find pertinent meeting information that requires action on your part. If you have any questions, please contact Lauren Perez, Events and Education Assistant, at lauren@iacprx.org or by phone at 281.933.8400.

Logos Needed – March 15, 2013
Please submit a high resolution logo in an eps and jpg format for your company via email to us at lauren@iacprx.org.  This logo will be used on the meeting web page, advance electronic e-promotions, on-site signage, conference materials and a PowerPoint presentation shown during breaks. This logo must be received by March 15, 2013.

If you plan to use a logo that is already on file with IACP, please email lauren@iacprx.org.

Promotional Video Needed
To better acquaint the attendees with your products and services before the meeting, IACP would like to provide each exhibitor the opportunity to submit a promotional video on the IACP YouTube page.  IACP will promote the YouTube page on the meeting web page, in the meeting e-newsletter, and on social media pages. If you’d like to take part in this additional promotional activity, the file is needed by Thursday, April 4th.

Here is a list of some well-known formats that YouTube supports:

  • WebM files - Vp8 video codec and Vorbis Audio codecs
  • .MPEG4, 3GPP and MOV files - Typically supporting h264, mpeg4 video codecs, and AAC audio codec
  • .AVI - Many cameras output this format - typically the video codec is MJPEG and audio is PCM
  • .MPEGPS - Typically supporting MPEG2 video codec and MP2 audio
  • .WMV
  • .FLV - Adobe-FLV1 video codec, MP3 audio

Booth Space Assignments – Preference Form will be sent separately by April 1st.  
Booths will be assigned based on the number of booths purchased and the order in which your exhibit registration form and payment was received.  You will be notified to make your booth preference selections by April 1, 2013.  

The booth space this year is 10’ x 10’.  Each booth space includes a 6 ft. table which measures 6 ft x 2.5 ft. All lighting, signage, electronic equipment, etc. must be contained within your booth space. If additional space is needed, another booth fee will be charged. Pipe and drape is provided by IACP.  Please note that you must contact IACP in advance if you plan to use pop up signage as a part of your exhibit booth so that we may assign you a booth space that will not block other exhibitors from view. If any part of your display blocks other exhibitors from view or encroaches upon their booth space, you will be asked to remove the obstruction on-site. It is essential that you make prior arrangements for appropriate booth placement so that we can ensure your happiness on-site.

Exhibit space includes

Pipe and Draped 10’ x 10’ space
One 6’ x2 ½' draped table-top with two chairs
Exhibit Hall cleaning
Two exhibitor badges for the conference (that include Continuing Education credit)
Refreshments served during the Exhibit Hall hours
Recognition in all conference materials
Please note that sponsors and exhibitors will not be allowed to hang any banners or signage on hotel walls or pillars.

Educational Session Sponsorship
If you have chosen to sponsor an educational session, you will be contacted by April 1st to make your session selection.

Hotel Accommodations

Please note that the Crystal Gateway Marriott is where the meeting will take place.  If you have not already done so, please make your hotel arrangements as soon as possible using the CCH Group Discount web link here or by phone (1.506.474.2009) and mention you are with IACP’s Compounders on Capitol HillThe deadline to receive the group rate is on or before 6:00 p.m. (EST) on Thursday, May 9, 2013.

Exhibitor/Sponsor Registration Closes April 29, 2013 – If your reps are registering on their own, please share this entire paragraph below with them.
Added benefit for Exhibitors/Sponsors!  Each exhibitor/sponsor company receives complimentary registrations based on their level of support.  Beginning in 2013, all exhibitor/sponsor badges include Continuing Education credit, if you are a Pharmacist or Technician.  If you would like to purchase additional Exhibitor badges, you may do so at $425, which also includes Continuing Education credits.  For your convenience, exhibitors/sponsors may register for the conference by clicking here.  If you are not a member of IACP, but wish to register as an exhibitor, please click here to start your registration. For registration assistance, email registrar@iacprx.org, if you need to verify your level of support to determine the number of complimentary registrations your company will receive. Once an exhibit/sponsor company has reached its limit on complimentary registrations, extra registrations can be purchased at the published rate.

Please Note: All registrants must be registered individually.

All exhibitors are invited to join attendees in the Education Sessions. The educational sessions will shed light on opportunities for your company in the profession.

General Exhibit Information

Preliminary Exhibit Schedule
Please note that these times may change slightly. You will be notified of the final schedule by May 1st.

Exhibit Set-up

Saturday, June 1st :       9:00 a.m. – 3:00 p.m.

Exhibit Hours
Sunday, June 2nd :        7:00 a.m. – 8:00 a.m.
                                          12 noon – 2:00 p.m.

Monday, June 3rd :        8:30 a.m. – 9:30 a.m.
                                         12 noon – 2:00 p.m.

Exhibit Breakdown
Monday, June 3rd :        2:00 p.m.

Electrical and Internet Needs
If you have electrical, audio visual, internet or phone needs at your exhibit booth, you must make your own arrangements with the hotel. These arrangements will be at your own expense. For your convenience, please click here to view the appropriate form. These forms must be completed and faxed to the hotel no later than 2 weeks prior to the set-up date, June 1st. (Deadline: May 17th)

Shipping

All shipments from vendors must be directed to:

Crystal Gateway Marriott Jefferson Davis Highway
<<Onsite Representative/Guest Name>>
1700 Jefferson Davis Highway
Arlington, VA 22202
For: IACP Conference, June 1 – June 4, 2013
Box(es) ____ of _____ (multiple boxes MUST be numbered)

IT IS IMPERATIVE THAT YOU ADDRESS ALL PACKAGES TO YOUR ONSITE REPRESENTATIVE.  IACP IS NOT RESPONSIBLE FOR ANY PACKAGES SHIPPED TO OR FROM THE CONFERENCE.

Shipments may not arrive prior to Monday, May 27, 2013.

Please click here to view the shipping guidelines for additional shipping information.


To assist you in your preparation for the meeting, IACP will supply you with a preliminary attendee list including names and company names on April 12, 2013. 

Suggested Attire
Business Casual

Rx Mixer – Sunday Night Fever

Rx Mixer takes place on Sunday, June 2nd, 6:30 p.m.- Midnight and you don't want to miss this party!  Disco balls, Lava Lamps, big hair and sparkling accessories – transport yourself back to the glam days of Studio 54.  The evening will include cocktails, buffet dinner, live auctions, Treasure Boxes and dancing to our funky music DJ.  So break out your dancing shoes and make plans to join us for a fun and outta sight night and help fund the IACP Foundation’s research and education initiatives!  Enjoy fellowship with pharmacists from around the country while benefiting the IACP Foundation.

If you are interested in sponsoring a table or donating an item or services to the auction, please contact Meridyth Garcia at IACP (281-933-8400).

Tickets are $150 and checks must be made payable to IACP Foundation. Contact us to register for this event at registrar@iacprx.org

Compounders on Capitol Hill Graphic Toolkit

Here’s an opportunity to let your clients and prospects know that you will be attending Compounders on Capitol Hill this year! Promote the conference on your company website, Facebook page and even in print! The Compounders on Capitol Hill Graphic Toolkit includes a logo/web banner, e-mail signature and ¼-page print ad.  To download the Graphic Toolkit, click here.

Payment
Full payment is due by May 1st. IACP accepts payment in the form of check or credit card.  If you have any questions regarding payment, please contact Meridyth Garcia at the IACP office directly at 281.933.8400.

If you need any additional information, please let us know.

Thank you again for your support. We look forward to seeing you on-site in Washington, D.C.



 


 

 

 

  

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